Policy 402.06

Employee Records

The school district shall maintain personnel records on employees.  The records shall include, but not be limited to, records necessary for the daily administration of the school district, salary and contract record, appraisals, application for employment, references, and other items needed to carry out board policy.

Within ten working days after a written request is made by an employee, the Superintendent or designee shall furnish the employee with an itemized statement listing the wages earned and the deductions made from the employee’s wages for each pay period that earnings and deductions were made. The statement may be in print or electronic format.

All materials placed in the employee’s personnel file and originating with the District shall be available to the employee upon request for inspection in the presence of the person(s) responsible for keeping the files.

All confidential references and information originating outside the District, and the information obtained within the District in the process of recommending a teacher for employment, shall not be subject to this policy and therefore shall not be available for inspection by the employee.

The employee shall have the right to answer any material filed, and that answer shall be submitted to the person(s) responsible for keeping the files who shall attach it to all file copies.  An employee may copy items from their personnel files at a time mutually agreed upon between the superintendent and the employee.  The school district may charge a reasonable fee for each copy made.

Unless otherwise required by law, no other person except school officials while engaged in their professional duties shall be granted access to the personnel file.  The contents of such files shall not be divulged in any manner to any unauthorized person.

Legal Reference:
79-539; 48-1230; 84-1201

Cross Reference:
403.01  Release of Credit Information

Approved: July 13, 1992
Revised: August 12, 1996
Revised: April 11, 2005
Revised: November 8, 2010
Revised: September 17, 2017